Position Overview

• Act as the primary point of contact for the executive management.
• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, presentations, and conferences.
• Coordinate and confirm appointments and meetings, ensuring all parties are informed and prepared.
• Screen and prioritize incoming communications, including emails, phone calls, and letters.
• Handle confidential information with the utmost discretion and professionalism.
• Assist in the preparation of reports, documents, and presentations.
• Conduct research and compile data as requested by the executive team.
• Anticipate the needs of executives and proactively address issues before they arise.
• Assist with special projects and initiatives as assigned by the executive team.
• Maintain organized filing systems and databases, both electronic and physical.
• Liaise with other departments and external partners as needed to facilitate communication and collaboration.

Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally at all levels.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in all work.
• Ability to work independently with minimal supervision.
• Flexibility and adaptability to changing priorities and deadlines.
• Bachelor’s degree preferred, but not required.

Key Responsibilities

• Act as the primary point of contact for the executive management.
• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, presentations, and conferences.
• Coordinate and confirm appointments and meetings, ensuring all parties are informed and prepared.
• Screen and prioritize incoming communications, including emails, phone calls, and letters.
• Handle confidential information with the utmost discretion and professionalism.
• Assist in the preparation of reports, documents, and presentations.
• Conduct research and compile data as requested by the executive team.
• Anticipate the needs of executives and proactively address issues before they arise.
• Assist with special projects and initiatives as assigned by the executive team.
• Maintain organized filing systems and databases, both electronic and physical.
• Liaise with other departments and external partners as needed to facilitate communication and collaboration.

Desired Skillset

Bachelor’s degree in Business Administration, Marketing, or related field. MBA is a Plus.

Proven experience as an executive assistant or similar role, preferably in the real estate industry.